In the event that you happen to have been accorded the chance and a privilege to organize your company’s annual picnic, apart from this being just an opportunity to privilege in, it is as well an overwhelming one as well when you look at the enormity of the task. You know that one thing that is for sure that will come to mind at such times will be to ensure that you come up with an event that will prove a memorable event that will impress all that will be coming over for the retreat. This is by no chance such a mean task and for you to achieve this, some planning will be necessary. Irrespective of the size of the company, big or small, the following are some of the sure tips that will certainly see you planning for a picnic and so executing it to the satisfaction of your guests coming over. Generally, the following will be some of the factors that you will need to take into consideration just to start us off-the date and time of the event, the location, the budgets, number of guests you will be looking forward to, foods, entertainment and the prizes. More of the factors and issues to give thought to will include those such as the invitations, the liability insurance, transportation and the cleanup. Read on and see some of the ideas on how you will be best approaching the need to come up with your list.
Find out all on the estimated number of guests. See if at all the employee’s family members have been invited. In the event that this happens to be the case, then it may be wise for you to think of using information that you will be able to source from the company’s relevant personnel department so as to come up with an accurate estimate of the number that will be coming over. Give out invitation cards with a response request for confirmation of attendance or otherwise will be a good idea to think of. This is one sure way that you will be sure to avoid wastages and as well ensure that you don’t have food shortages.
The other logical factor that will count a great deal when it comes to the planning for your picnic is that of the budgets. Certainly, you will need to make sure that you know how much money you have so as to any effective planning. In most cases you will be required to submit proposals wherein you will have a list of all your plans and ideally you will be well advised to present more than one proposal all with variations in their themes and expenses.